Graduate Certification Program Supervisor Training


The Graduate Certification Program Supervisor Training page provides guidelines/instruction for delivering structures and support to your program Intern/s.

Role of the University Supervisor

The University Supervisor is a representative of the TLAC Graduate Certification Program who provides on-site
program support and assistance to the Intern, Mentor Teacher, and Campus Administrator. The University Supervisor will complete a minimum of three (3) observations (five (5) for candidates teaching under intern certification) during
the internship year and is available to the Intern at other times as needed. These observations are for feedback purposes only (not evaluative).

Responsibility to the Intern:

  • Pre-conference with the Intern prior to each formal observation
  • Conduct required formal observations (minimum 45 minutes)
  • Complete the online observation form in the CEHD Data Portal for each of the formal observations within 48 hours
  • Once the Intern reflects on the observation, a copy will be sent to the Intern, Mentor Teacher, Campus Administrator, University Supervisor and the Graduate Certification Program
  • Lead an interactive post-conference to provide verbal feedback regarding the Intern’s strengths and areas for growth after each observation
  • Maintain communication with the Intern and assist with problems/issues as they arise

Responsibility to the Campus:

  • Communicate with the mentor teacher and campus administrator area/s of concern, if needed

Responsibility to the Program:

  • Complete all duties as outlined by the Program
  • Document any infractions of school policy or professionalism and/or unsatisfactory progress in the classroom and notify the Program immediately
  • Make a final recommendation to the Program regarding the Intern’s standard certification eligibility


University Supervisor Responsibilities:

1. Initial Contact with Your Intern/s, per TEA requirement (due within 1st 3-weeks of school)

2. Acknowledgement of University Supervisor Training (due Monday, August 26)

3. Schedule & Conduct Formal Observations

  • Minimum of three (3) observations (five (5) for candidates teaching under intern certification) during the internship year
  • Per TEA, each observation is required to be a minimum of 45 minutes in length.
    • REQUIRED BY TEA! Observation 1: submitted to CEHD Data Portal within 1st 6-weeks of school.

Before an observation:

  • Familiarize yourself with the Formal Observation Form
  • Schedule a day/time for the observation and notify the Intern prior to the observation.
  • Conduct a pre-conference via email or phone (the pre-conference date will be documented on each of the Formal Observations). Use the Pre-Observation Conference questions as a guide.

After an observation:

4. Communication with the Intern

You are a valuable resource of expertise, knowledge and mentorship. University Supervisors are expected to communicate with their Intern/s as needed via

  • email
  • text
  • face time
  • phone call or
  • face-to-face conference

5. Communication with the Program

If you are aware of any issues, concerns or situations that may jeopardize the internship, immediately contact:

Department of Teaching, Learning and Culture | Texas A&M University
4232 TAMU | College Station, TX 77843-4232
ph: 979.862-8459 |

Mary Ronsonet, Administrative Coordinator II

Kim Parish, Associate Director of Field Placements

6. Submit a Recommendation for Standard Certification Eligibility

When completing the final Formal Observation in the CEHD Data Portal, you will make a recommendation to the Program regarding the Intern’s eligibility for standard certification.

  • Before submitting the observation, click on the button just below the GENERAL INFORMATION that reads  University Supervisor Recommendation for Standard Certification Eligibility.
  • This recommendation or non-recommendation is one of the criteria considered prior to submitting the candidate’s name to the TAMU Certification Officer.

University Supervisor Professional Development Resources: